Screening Criteria
Applicant Screening Policies and Procedures
We appreciate your interest in renting from Equitect Ltd [manager]. Please review the list of criteria that we use for applicant screening, if you meet the criteria, we welcome you to apply.
Complete Application (From every adult and co-signer): Each applicant must submit an individual application with proper references. Joint applicants may provide joint references. A non-refundable application fee is required from every person age 18 or older who will be residing in the rental unit, regardless of familial status. Incomplete applications will be processed, however, applicants will be provided a list of any missing items/information. If applicant does not provide missing items/information within the timeframe provided, application will be declined and the application fee will not be refunded. We will accept the first qualified applicant(s).
Pets/Service Animals: Manager’s allowance of household pets is on a property-by-property basis on the terms of the property owner. Prior to tenants application to rent the tenant should know whether the property allows pets and any related breed/size restrictions. Tenants with pets will typically be required to pay a refundable pet deposit and/or pet rent.Verifiable support and service animals are exempt from additional deposit or rent requirements related to the animal(s). The tenant should submit, at or prior to rental application, all relevant documentation to ensure that the animal is necessary for the disability with written verification from the medical or mental health provider treating the individual. All animals, pet and/or assistance, require licensing and vaccinations as required by local law for domestic animals. The licensing and vaccination records should be submitted at or prior to application and are required prior to entering into an effective lease or rental agreement.All residents with an assistance animal are required to sign an assistance animal agreement. The agreement will state that the resident is responsible for the animal's care and waste pickup and that the animal must not disturb other residents or damage property. Tenants may be held accountable for loss, damage and/or injury to the landlord or other residents’ person or property regardless of pet or assistance classification.
Identification: Applicants must provide a social security number, and current government issued
identification, which includes a photo, unless one or more of these items are not available. If a social
security number is not available the tenant should contact us directly to discuss options based on
applicable government guidance.
Prior Rental History: A minimum of two years rental history from current and/or previous landlords and
references from unbiased/unrelated sources are required. If we are unable to verify your prior rental
history, your application may be denied. Five year eviction-free history is required. Past-due balances
will be grounds for denial. Two or more notices for non-payment of rent within one year will result in
denial of the application. Rental history reflecting negative comments will result in denial of the
application.
Sufficient Income/Resources: Your household income and/or financial resources must equal at least
two times (2X) the monthly rent (including any set utility charge and/or pet rent). Employment must be
verified by presenting 60-days of recent paycheck stubs. Your employer will be contacted to verify
employment and income. If you are self-employed, you must provide income tax documents from the
most recent tax year to verify your income as well as three recent bank statements. Applicants with
verifiable housing assistance must meet income qualification based on their portion of the rent. Bank
account balances may be used as financial resource qualification with proper documentation and proper
balance to rent ratio based on the term of the lease.
Credit History: A credit score of 500 or higher on a consumer credit report is required from each
applicant. Negative or adverse debt may require an additional security deposit. Unpaid accounts in
collections could result in denial of the application.
Criminal Background: A conviction, guilty plea or no contest plea in the past five years for the
manufacturing or distribution of a controlled substance, or any type of crime that could be considered a
threat to others or the property will result in denial of the application.
Number of Occupants: In accordance with ORS 90.262, Manager has adopted a maximum occupancy
rule of no more than two people per bedroom.
Vehicles: If the vehicles possessed by the applicant exceed the amount allowed at the dwelling, the
application may be denied.
Renter’s Insurance: Tenants are required to obtain a renter insurance policy to cover damage to or loss
of their own possessions, as well as losses resulting from their negligence. Tenant must provide
acceptable proof of renter insurance prior to taking possession. If the tenant maintains a household pet,
service/assistant animal, it is important that the policy does not exclude coverage for injuries or damage
caused by the animal or that it does not exclude certain dangerous dog breeds from the coverage. They
should also make sure to find a policy that offers an adequate amount of personal liability coverage,
usually at least $100,000.
Co-Signers: If an applicant does not qualify based on their own income or credit history, a co-signer may
be considered as a condition of approval. If allowed, only one co-signer will be considered per rental
agreement. When using a co-signer, household income (including co-signer) must equal at least six times
the monthly rent.
Deposit To Hold: If your application is approved, we will require you to sign a Deposit to Hold
Agreement, and pay a deposit to guarantee and hold the unit. A deposit to hold will hold the unit for up
to seven (7) days from the date of approval or availability of the property. If for any reason you fail to
execute a rental agreement, you will forfeit any deposit to hold, per ORS 90.297. If your Deposit to Hold
Agreement and payment is not received within 24 hours after being approved, we reserve the right to
market the property for rent and screen additional applicants. All deposits must be paid with certified
funds.